Suzie Key Tima

As a busy professional, student, or entrepreneur, you likely have a never-ending to-do list and not enough hours in the day to get everything done. It can be overwhelming and easy to feel like you’re constantly playing catch-up. That’s where systems come in.

Having effective systems in place can greatly improve your productivity and help you stay organized and focused. Here’s why:

1. Systems save time

By creating systems for repetitive tasks, you can streamline your workflow and get things done more efficiently. This means you’ll have more time to focus on the things that really matter, like growing your business or spending time with family.

2. Systems reduce stress

When you have a system in place, you don’t have to worry about forgetting a step or making a mistake. This can greatly reduce stress and allow you to focus on the task at hand.

I used to stress constantly about doing my hair, but this changed this year when I implemented my hair care system. It’s really simple:
– salon visits occur every 6 weeks on Saturdays for wash, treatment, trim, and blow dry (I used to do all of that myself, but I decided to delegate to reduce stress, save time, and get better results)
– blow dried hair is maintained for a week by wearing hair down, in a bun, or another low-manipulation style
– hair is braided the following Friday (2.5-hour process) and maintained for four weeks with one simple wash and refresh day after two weeks
– daily hair care happens at night and include some moisturizer and some oil

This is such a simple system that have been saving me from so much stress lately.

3. Systems help with consistency

Having a system ensures that you’re completing tasks in the same way every time. This can be especially helpful for tasks that have a specific order or require certain steps to be completed in a certain way.

4. Systems allow for delegation

Once you have a system in place, it’s much easier to delegate tasks to others. This can free up even more of your time and allow you to focus on higher-level tasks.

5. Systems help with scalability

As your business grows, having systems in place will make it easier to bring on new team members and train them on your processes. This can help you scale your business more efficiently.

Implementing Systems

Now that you understand the importance of systems, it’s time to start implementing them in your own workflow. Here is a system to implement systems 🙂

• – Identify the tasks that you do repeatedly and would benefit from a system
• – Break down the task into individual steps
• – Document the steps and create a checklist or SOP (Standard Operating Procedure)
• – Test the system and make any necessary adjustments
• – Train any team members on the system
• – Identify the tasks that you do repeatedly and would benefit from a system

Remember, the key to a successful system is consistency. Make sure to use your system every time you complete the task, and don’t be afraid to make adjustments as needed.